One of the most important qualities of successful business owners and professionals is the ability to multitask. Being able to manage multiple jobs at once is beneficial for everyone involved. You feel better about your productivity and business acumen, colleagues follow your confident lead, and customers know that you are reliable and can handle anything thrown your way. Here are some top time management skills to help you keep on top of your workload.
Time Management Skills
Whether it’s setting up appointments or projects, or following up with quality leads from your lead generation resource, contractors who want to manage their time effectively know that there are certain tactics that work best for making the most out of a work day.
Keeping up-to-date, accurate, and synced schedules and to-do lists ranked according to importance is an essential part of keeping a clear and focused mind at work. If any of your tasks are time sensitive or of particular importance, completing these first will free up time later for more mundane but simple jobs.
Set aside a bit of time each day, both first thing in the morning and at the end of the day, so you can organize your daily schedule—this way, you’ll have structure for the day ahead each morning, and you’ll feel prepared for what lies ahead when you leave the office each night.
If you feel like you need even more time to set up your day, taking 10 minutes after lunch can bring your mind back to task and give you a much-needed boost in productivity.
Finally, creating a work environment that is conducive to work is essential if you want to get as much done as possible during the day: do not disturb signs, phone silencers, and a bright and tidy work space with comfortable seating and ambience will help you to focus on the task at hand and avoid distractions.
Most 21st-century business professionals make use of technology every day. Increasing productivity with the help of smartphone and tablet apps is an excellent way of using technology in the workplace.
Whether you work in construction or not, some productivity apps stand out above the rest. Time tracking apps such as Pomodoro Timer Pro and Asana help you to keep track of your workable time and improve your productivity by giving you specific blocks of time to focus on a particular task.
Evernote leads the way in workplace note-taking apps, while to-do list apps such as Wunderlist and Any.do make paper lists a thing of the past. Note-taking and to-do list apps like these are particularly useful for professionals who work with multiple electronic devices and need to sync data regularly.
If you need more specific productivity help, IFTTT is a virtual personal assistant that automatically syncs data across platforms on your smartphone or tablet, while Trello offers task delegation, lists, and communication between multiple team members. These specialized productivity apps will help you to stay on top of things in the office and grow your business with fluid and intuitive assistance.
Perhaps the most important productivity app for any business professional is an intuitive and accessible calendar. The professionals at Digital Trends recommend Fantastical 2 for iOS and CloudCal for Android, but even the basic calendar app on your phone or tablet will do wonders for your day-to-day schedule keeping.
There are also several construction-specific apps that can boost your workplace productivity. Work Log Pro is a best bet for payroll, Contractor Estimate & Invoice is a favorite for various accounting tasks, and Fieldwire is a must-have for project management and communication.
Managing Your Inbox
One of the biggest barriers to time management is a seemingly endless stream of emails. Managing your inbox effectively can make all the difference in your productivity in the office.
Organization and prioritization are the first things you need to consider when managing your inbox. Use stars and flags to tag the most important emails, and use grouping and/or color coding for different types of jobs, recipients, and topics.
Keeping your unread emails at the top of your inbox will help you remember to respond as soon as possible to new messages. If you can, respond to time sensitive emails immediately; setting up alerts for the most urgent topics and contacts can help you know as soon as something important comes up.
Use your time wisely with your email by regularly setting aside time for catching up and deleting unwanted emails. Just make sure not to check your email all the time in order to maintain a distraction-free and productive work environment.
Finally, delete and filter unnecessary spam. You can do this by yourself, but you can save time by using automated programs such as unroll.me that give you the option of receiving multiple emails in a daily rollup.
Multiple Jobs and Business Growth
If, as a contractor, you often have to deal with multiple jobs at once, you’ll know that more work is great for business. By incorporating these time management skills and productivity tips in your daily work life, as well as the helpful professional advice from Home Improvement Leads, you will be more than prepared for lots of contracting leads and a growing and successful business.